Vacatures recruiter

The Tradeshow & Events Coordinator is responsible for the end-to-end organization of trade shows and events, including booth setup and on-site execution. This role involves preparing, coordinating, and delivering high-quality exhibitions and events, ensuring everything runs smoothly from planning through to completion and follow-up.The coordinator works closely with internal teams and reports to the Tradeshow & Events Manager.
Tradeshow Preparation

• You MUST HAVE affinity with Audio Visual Devices
• Arrange travel and logistics for attending staff
• Prepare internal documentation and materials for use during exhibitions
• Develop booth layouts and technical drawings (e.g. AutoCAD) in collaboration with internal stakeholders
• Review exhibitor manuals and ensure all requirements and deadlines are met
• Coordinate with event organizers and order necessary venue services
• Collaborate with external suppliers and contractors for booth construction materials
• Create detailed packing lists for each event
• Prepare shipping documentation for international exhibitions (e.g. Commercial invoices, ATA Carnets)
• Liaise with logistics partners to manage transport and delivery timelines
• Collect feedback after events and compile post-event reports

Event Preparation

• Source and select appropriate venues for events
• Negotiate contracts and manage related documentation
• Coordinate with venues on catering, attendee numbers, and event logistics
• Ensure all event details are finalized and executed to a high standard

On-Site Execution (Tradeshows & Events)

• Travel to and attend exhibitions and events
• Coordinate delivery and handling of materials with logistics partners
• Execute booth setup and dismantling (including flooring, walls, electricity, and equipment)
• Provide on-site support, including welcoming visitors and assisting commercial teams if needed
• Act as the main point of contact for venue staff during events
• Oversee catering and ensure smooth event operations
• Manage packing and return shipment of materials after events

Additional Responsibilities

• Support the Tradeshow & Events Manager with various related tasks and projects
• Providing new product ideas and adjustments to the future product line;
•  In-house product testing for technical issues experience in the field;
• Involvement at trade shows and dealer events, including set up and tear down;
• Training of sales team and new employees, as well as dealers and end-users;
• Providing product availability and pricing information over the phone to dealers and end-users, and other sales related tasks as needed;
• You must have valid work permit.

RequirementsFor this role, a client-focused personality and excellent troubleshooting skills are needed. You should be willing (and eager) to learn more about the audio/visual industry, as this role provides a lot of room for development. In addition to these qualities, the following are also required:

• Strong verbal and written communication skills (Dutch and English)
• Experience in project coordination or event management
• Hands-on mindset with willingness to assist in physical setup tasks
• Strong organizational and coordination skills
• Proactive, self-driven, and able to work independently
• High attention to detail and accuracy
• Proficiency in Microsoft Office; experience with AutoCAD is a plus

Additional Information

• Standard working hours are office-based (approximately 9:00 – 17:30)
• Availability to work weekends during events is required
• Frequent travel within the EMEA region
• Valid driver’s license required
• Experience in trade show, event planning, or logistics is an advantage

BenefitsIn addition to a professional and structured company environment, our client can offer:-         An extensive training program on their products to get you started;-         A competitive salary based on your experience;-         A full-time (40 hours/week) role;Additionally, after the first 7 months, our client can offer:-         Health insurance contribution of €200;-         Pension plan;-         13th monthApplication ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.