WOULD YOU LIKE TO BE PART OF A FAST-GROWING ORGANISATION?
JOIN US AS OFFICE COORDINATOR - PARTTIME
ABOUT ODYSSEY
We are The Odyssey Hotel Group, Europe's most ambitious hotel operator and the team behind many famous global hospitality names. We partner with Marriott, IHG, and Accor to develop exceptional properties across various brands, from Holiday Inn Express to Marriott's Autograph Collection.
Powered by over 700 employees and supported by Activum SG as our major shareholder, our purpose is to create wonderful stories through a passion for unique and locally inspired hotel design and attention to every detail. We achieve this through a culture of enabling and empowering our teams to be masters of the art of hospitality.
ODYSSEY CULTURE
You will be joining a fast-moving, ambitious and successful team that is shaking up the industry we love. If you thrive on responsibility, enjoy creating structure, and are naturally proactive, we will be a great fit. We pride ourselves on our collaborative mindset and people-first culture.
ABOUT THE ROLE
As Office Coordinator at our headquarters, you will be the heart of our daily operations, keeping our workspace organized, functional, and full of positive energy. You will work closely with the entire team to ensure everything runs smoothly behind the scenes. Whether it is ordering groceries, organizing travel, or arranging meetings, you will be the go-to person for all things operational.
This is a hands-on, detail-driven role suited for someone who enjoys variety, thrives in a structured environment, and is passionate about supporting people and maintaining an efficient office. If you love multitasking, organizing, and creating a pleasant workplace experience, then this is the right opportunity for you.
You will be working part-time, Monday to Thursday (6 hours per day).
YOUR KEY RESPONSIBILITIES
Office Organization & Supplies
· Ordering and stocking office supplies
· Keeping communal areas tidy (kitchen, meeting rooms, supply closets)
· Coordinating maintenance or repairs
· Managing office equipment (copiers, printers, coffee machines)
Administrative Support
· Preparing documents, reports, or presentations as support of the MT
· Assisting with travel arrangements or event planning for the MT
· Responsible for scheduling and organizing Management Team (office)-meetings, including meeting rooms, catering, and documentation.
Support for Staff & Teams
· Helping HR or management with small projects - social events, attention to special celebrations
· Organise a monthly town hall meeting for the complete portfolio
· Tracking office expenses
· You will oversee the parking application and provide access and support for employees and guests.
· You will be responsible for scheduling and organizing Management Team meetings, including meeting rooms, catering, and documentation.
Miscellaneous Tasks
· Ensuring compliance with office safety or security protocols - BHV
· Room to join in administrative projects - think off setting up a company SharePoint structure i.e.
HOW YOU WILL DO IT
· You will stay one step ahead by anticipating needs and acting before they arise.
· You will apply strong organization and prioritization skills to keep operations smooth and efficient.
· You will maintain excellent relationships with suppliers and service providers to ensure timely delivery and support.
· You will communicate clearly and professionally with both internal and external stakeholders.
· You will maintain a positive and flexible attitude, even when juggling multiple tasks.
· You will be hands-on, approachable, and ready to assist where needed to keep the office running well.
WHAT YOU WILL BRING
· You have strong organizational and problem-solving skills and are naturally structured in your approach.
· You are fluent in both Dutch and English, both spoken and written.
· You are confident using tools such as Microsoft Office, Excel, and Google Workspace.
· You are comfortable working with external parties, such as cleaning services, suppliers, and property managers.
· You have a proactive mindset and enjoy helping others.
· Experience in hospitality or a similar people-oriented environment is a plus but not required.
WHY JOIN ODYSSEY?
At Odyssey, you do not just join a company; you become part of a high-growth journey. We empower people to be their best and provide the platform to grow with us.
· You will have strong opportunities for internal growth across our hotel brands and headquarters.
· You will receive a competitive salary aligned with your experience and responsibilities.
· You can enjoy global hotel discounts with employee rates at over 7,000 hotels worldwide.
· You will be part of a development-focused culture where personal growth is a priority and internal learning is encouraged.
· You will work in a vibrant, people-first workplace where colleagues often become lifelong connections.