International Management Assistant (Schiphol)


Your responsibilities

  • Managing multiple, complex diaries of international directors

  • Organizing conference calls, WebEx and videoconferences

  • Organizing meetings: date and agenda, reservations for rooms and catering, invitations, distribution of required documents, taking care of the minutes (also in English) and monitoring action points

  • Organizing teambuilding sessions, workshops, symposia and advisory board meetings

  • Taking care of all travelling arrangements, including flight, train and hotel reservations for directors and their team members (with assistance of a Travel Agency)

  • Facilitate the communication with internal (other functions in the organization) and external (e.g. key opinion leaders, suppliers) stakeholders

  • Compiling PowerPoint presentations and preparing Excel analysis

  • Administrative tasks to support the directors, i.e. financial declarations, time-writing, expenses and ordering system

  • Maintaining a complete, up-to-date and accessible filing system

  • Standing in for other management assistants when necessary


  • Higher vocational level with secretarial training (Schoevers or similar)

  • At least 3 to 5 years' of experience as a management assistant or executive assistant

  • Excellent command of the Dutch and English languages (oral as well as written), French is a plus

  • Experience in a similar position within international organizations with international directors

  • Excellent working knowledge of MS Word, PowerPoint, Excel and Lotus Notes

  • Ability to work proactively and independently to maintain a focused approach in hectic situations

  • Open and friendly character, excellent social skills

  • Ability to identify the right priorities and to complete these accordingly

  • Is flexible, able to deal with stress, pays attention to detail, enterprising, able to organise, service and customer oriented, and has a professional presentation

  • Fulltime available

  • Able to travel by public transport to Schiphol Airport

Scholing: HBO/

Over de werkgever

Large international company located in Schiphol Airport.

Uren per week: 40


Fulltime position based on an one year contract with client. Good secondary benefits. Base salary of € 2,800 - € 3,500 gross a month based on 40 hours a week.



Marleen Wallerbosch
+31 (0)6 492 712 20
Hogehilweg 16
1101CD, Amsterdam Zuidoost


Marleen Wallerbosch