Executive Assistant | Mandarin

We are seeking a grounded and highly organized Executive Assistant to provide advanced administrative and strategic support to our client's president. The role also contributes to smooth daily office operations, including facility coordination, reception backup, and support for internal events. Success in this position requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Executive & Strategic Support (80-90%)Supporting the president’s core responsibilities, priorities, and initiatives.

• Manage a complex and highly dynamic calendar, schedule meetings, and coordinate international travel.
• Prepare, review, and refine correspondence, presentations, and reports for internal and external stakeholders.
• Serve as a point of contact for the executive’s leadership team and global counterparts.
• Assist with special projects and strategic initiatives, often involving cross-functional collaboration and external partners.

General Administrative SupportProviding wider administrative support across the organization.

• Arrange business travel for team members.
• Support various departments with ad‑hoc administrative tasks as required.

Office Operations & Facilities Collaboration (5-10%)Contributing to a well-functioning office environment in partnership with the Office Manager.

• Provide backup support for reception, general office admin, and travel support for employees.
• Take initiative in driving office activities and fostering an organized, collaborative environment.
• Help plan and execute internal meetings, gatherings, and key corporate events.

Requirements

• Languages: fluency in English and Mandarin (at least B1-B2; with high preference for full fluency)
• Background: Several years of PA or EA experience working for big, multicultural organizations. Familiarity with Asian work culture is pré.
• Strong business acumen and prioritization skills within a fast-paced environment.
• Strong technical affinity: Ability to work within various complex and sensitive systems.
• Highly detail-oriented with a proactive and flexible mindset.
• Excellent communication skills, as well as high value for responsibility and ambition.

Benefits

• Direct contract with the company
• 40 hours a week
• Hybrid policy applicable; however, fully onsite is highly preferred as the president also works every day from the office
• 25 Holidays
• Competitive salary + great bonus scheme
• Coverage of travel costs
• Health insurance up to €125,-- gross
• Pension Plan

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