Finance Officer | ENG

The Finance Officer will play a key role in a non-commercial organization managing both accounts payable and accounts receivable functions, ensuring the accuracy and timeliness of financial transactions, and handling salary administration queries. You will work closely with clients, suppliers, and internal stakeholders to ensure smooth financial operations, timely payments, and effective reconciliation of accounts.

Key Responsibilities:

Outgoing Invoices (Accounts Receivable)

• Create, process, and send user invoices
• Prepare and complete supplier and tax forms
• Work with user invoice portals to ensure smooth invoicing (for example COUPA)
• Request missing information, including purchase order (PO) numbers, from clients
• Send payment reminders and follow up on outstanding balances
• Maintain administrative records in Salesforce and Exact systems
• Respond to user inquiries related to billing and payments

Incoming Invoices (Accounts Payable)

• Process reimbursements submitted by members and colleagues via portals
• Handle payments related to grants
• Process and verify supplier invoices
• Request missing or incomplete information from suppliers
• Ensure timely payments and maintain records in Exact
• Review and process irregular invoices

Salary Administration Liaison

• Act as the primary contact for salary administration
• Process salary mutations, including travel expenses and overtime hours for projects
• Request and coordinate HR-related information from third parties regarding employee queries

Payment Reconciliation

• Match incoming and outgoing payments (reconciliation / afletteren)
• Ensure accurate and timely reconciliation of all financial transactions

 Tax & Compliance Support

• Assist with VAT (BTW) returns
• Ensure accurate documentation and audit trail
• Support audits by gathering required documents

 This position offers flexible hours 32-38 hoursRequirementsEducation & Experience

• Bachelor’s degree (HBO level) in Finance, Accounting, Business Administration, or related field
• Minimum 2–3 years of experience in a similar finance role, preferably in accounts payable and accounts receivable

Technical Skills

• Experience with accounting software (e.g., Exact or similar ERP systems)
• Strong knowledge of invoice processing and payment procedures
• Experience with invoice portals and digital reimbursement systems
• Good understanding of VAT and basic tax regulations

Key Competencies

• Strong attention to detail and accuracy
• Ability to work independently and prioritize tasks efficiently
• Proactive in requesting missing information and resolving discrepancies
• Strong communication skills (both written and verbal): Fluency in English and with Dutch merited.
• Service-oriented, able to interact professionally with users, suppliers, and colleagues
• Ability to meet deadlines and handle multiple tasks simultaneously

Additional Assets (Preferred)

• Experience with grant-related financial administration
• Experience acting as liaison with payroll/salary administration
• Knowledge of payment reconciliation (afletteren)
• Familiarity with Dutch financial regulations

Please note that, in order to be considered for this role, candidates must be already based in the Rotterdam area and hold a valid work permit, as the client is unable to provide sponsorshipBenefits

• Opportunities for professional development and career growth
• A collaborative and supportive work environment
• Work-life balance and flexibility

Application ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.